Article VI Board Members

6.01 BOARD MEMBERS

The Board members of the Caucus shall be the President, and eight (8) Trustees. The President shall be elected by the general membership to a one year term. Trustee Positions Numbered 1, 3, 5, and 7 shall be elected on odd numbered years to serve two (2) year terms. Trustee Positions Numbered 2, 4, 6 and 8 shall be elected on even numbered years to serve two (2) year terms.  It shall be the duty of the Board of Trustees at its first meeting to elect persons from among the Trustees to fulfill the duties of Vice President, Secretary, and Treasurer for one (1) year from the elected Trustees.

6.02 TIME OF ELECTION

Unless otherwise ordered by the Caucus by a majority vote of the general membership, the President and Board of Trustees shall be elected at the first meeting in January (hereafter termed “Election Meeting”). Their terms of office shall begin at the first regular meeting of the Board following the election.

6.03 NOMINATIONS

The elections shall be announced at both the Election Meeting and the general membership meeting immediately preceding the Election Meeting. Candidates may be nominated at either of these two (2) meetings.  Candidates may be self-nominated, may be nominated by another member in good standing or may be nominated by a three (3) member committee appointed by the President, hereafter known as the Nominating Committee. The Nominating Committee shall be composed of three members eligible to vote, at least one of whom is not on the Board. Consent of a candidate must be secured before his/her name is placed into nomination.

6.04 ELIGIBILITY

All offices are open to any member who is eligible to vote at the Election Meeting. Except for political party precinct chairs, a candidate for or holder of any elective public office may not serve as an board member in the Caucus.

6.05 PRESIDENT

The President is the official spokesperson and representative of the Caucus. The President may appoint another person to speak on behalf of the Caucus in case of his or her absence or lack of availability. The President shall establish the agenda and preside at all meetings of the Caucus. The President shall have and exercise general charge and supervision of the affairs of the Caucus, subject to the policies established by the Board, and shall perform other such duties as may be assigned by the Caucus. The President may appoint Committees and may remove members from or appoint additional members thereto with the advice and consent of either the Board or the Caucus. The President shall be an ex-officio member of all Committees, unless otherwise provided in these by-laws.

6.06 VICE-PRESIDENT

At the request of the President, or in the event of the absence or disability of the President, the Vice-President shall perform the duties and possess the powers of the President. And to the extent authorized by law, the Vice-President shall have such other powers as the Board may determine, and shall perform such other duties as may be assigned by the Caucus.

6.07 SECRETARY

The Secretary shall have charge of such books, documents, and papers as the Board may determine. The Secretary shall attend and keep the minutes of all meetings of the Caucus and the Board, and shall be responsible for maintaining and filing all necessary and appropriate corporate documents and reports with the Secretary of State and Comptroller of Public Accounts. The Secretary shall, in general, perform all of the duties incident to the office of Secretary, subject to the control of the Board.

6.08 TREASURER

The Treasurer shall be the custodian of all funds, property, and securities of the Caucus, subject to such regulations as may be imposed by the Board. S/he may be required to give bond for the faithful performance of her/his duties, in such sum and with such sureties as the Board may require. When necessary and proper, s/he may endorse on behalf of the Caucus for collection of checks, notes, and other obligations, and shall deposit the same to the credit of the Caucus at such banks or depositories as the Board may designate. Together with the President (or his or her designee), s/he shall sign all receipts and vouchers, ≈all checks of the Caucus and bills of exchange and promissory notes issued by the Caucus. In the event the Treasurer is unable or unwilling to fulfill her/his duties, the President and the Vice President together may sign any checks, bills or exchange or promissory notes issued by the Caucus. S/he shall make such payments as may be necessary and proper to make on behalf of the Caucus. The Treasurer shall maintain the financial and accounting records of the Caucus, and will fully and accurately account for all monies and obligations received and paid or incurred by her/him for or on account of the Caucus, and s/he shall exhibit such books at all reasonable times to any Board member on application at
the offices of the Caucus. S/he shall, in general, perform all duties incident to the office of Treasurer, subject to the control of the Board. The Treasurer shall make a full written annual financial report to the Caucus at the first regular meeting in January.

6.09 DEPUTY TREASURER

The Deputy Treasurer shall be appointed by the President with the consent of the Board, and will be charged with assisting the Treasurer in the execution of his or her duties and will assume the duties of Treasurer in the event of his or her absence or disability. The Deputy Treasurer shall serve as Chair of the Budget Committee.

6.10 BONDING

The treasurer shall be bonded, as shall any member of the Board with signatory authority on the accounts of the organization.

6.11 SALARY

Board members shall not receive any stated salary or other monetary compensation or remuneration for performing the duties of their office. No Board member may be an employee or paid contractor of the Caucus.

6.12 RESIGNATIONS

Any board member may resign at any time by giving written notice of such resignation to the Secretary or to the President. The resignation of any board member that is stated verbally to the President shall be considered effective on the 30th day following the statement of resignation if the resignation is not subsequently submitted in writing. The resigning board member shall be given adequate prior notice, as determined by the Board, that this action will take place.

6.13 REMOVAL

Any Board Member may be removed for malfeasance or nonfeasance. Malfeasance shall be defined as any abuse of position that may compromise the Caucus of its integrity, including but not limited to misuse of Caucus membership or voterlists or other resources. Nonfeasance includes, but is not limited to, consistent failure to perform the duties of the office as defined in the by-laws. Upon a majority vote of the Board, a designee of the Board shall present a bill of particulars alleging the grounds for removal to the Caucus membership at a regularly scheduled membership meeting. The board member may be removed by two-thirds (2/3) vote, with notice having been given at the previous regular meeting. The board member shall be entitled to a hearing at the regular meeting at which the vote for removal is taken.

6.14 RESIGNATION BY NON-ATTENDANCE

If a trustee fails to attend three (3) consecutive Board and membership meetings, or a total of four(4) meetings in a twelve (12) month period, without cause or excuse, that trustee shall be considered to have tendered a notice of intent to resign his/her position effective 30 days from the date that said trustee is so notified in writing by the President. If, upon receipt of written notice, said trustee wishes to deny the intent to resign, that trustee shall respond in writing before the expiration of the 30-day period. If the trustee does not respond in writing before the expiration of the 30-day period, the resignation shall be effective as of the 31st day, and the vacancy shall be announced at the next membership meeting.

6.15 REMOVAL OF VICE PRESIDENT, SECRETARY OR TREASURER

The Vice President, Secretary or Treasurer may be removed from that office for malfeasance or nonfeasance as defined in these bylaws. Removal shall be made by the presentation of a Notice of Intent to Seek Removal signed by no fewer than four(4) Board members at a meeting of the Board with a copy delivered to the President and to the officer whose removal is being sought. Removal shall be by a two-thirds (2/3) vote. Any officer who is removed shall retain the position of Trustee, unless removed under the provisions of these bylaws.

6.16 VACANCIES

All vacancies on the Board created by death, resignation, or removal shall be filled by a special election to be announced at the regular meeting of the Caucus at which the vacancy is announced and conducted at first regular meeting immediately following this meeting. Candidates may be nominated at either of these two (2) meetings. This special election shall be held at the last of these two (2) meetings.

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